Privacy Policy

Who We Are

AJ.Fowler Properties Ltd (“we”, “us”, “our”) is a property sourcing and investment introduction company operating within the United Kingdom. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Contact: admin@ajfowlerproperties.co.uk

Information We Collect

We may collect full name, email address, telephone number, WhatsApp contact details, property address, investment criteria, proof of identity, proof of address, proof of funds, payment information, and any additional information voluntarily provided.

We may also collect information submitted through our website contact forms, investor registration forms, seller registration forms, and other online enquiry forms operated by AJ Fowler Properties Ltd.

How We Use Your Information

Your data is used for responding to enquiries, matching investors with property opportunities, conducting compliance and anti-money laundering checks, issuing contracts, processing payments, and communicating via email and WhatsApp.

We do not sell, rent, trade, or distribute personal data to third parties for marketing purposes.

Systems & Tools We Use

Podio (CRM & Data Control)
Make (Automation Engine)
PandaDoc (Electronic Contracts)
Stripe (Payment Processing)
Microsoft Outlook (Email Communication)
Twilio (WhatsApp Communication)
SharePoint (Secure Document Storage & Records Management)
These providers act as data processors and operate under their own privacy and security frameworks.

Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

Consent
Contractual Necessity
Legitimate Interests
Legal Obligation (including anti-money laundering requirements)

Data Security

We implement appropriate technical and organisational security measures including restricted system access, encrypted communications, secure contract execution systems, and controlled payment processing environments.

Data Retention

General enquiries: up to 24 months
Transaction records: up to 6 years
AML documentation: minimum 5 years
Payment records: retained in accordance with accounting and regulatory requirements
Data is securely deleted or anonymised when no longer required.

International Transfers

Some service providers may process data outside the UK. Where this occurs, appropriate safeguards such as standard contractual clauses are implemented.

ICO Registration Reference

AJ.Fowler Properties Ltd is registered with the Information Commissioner's Office (ICO) as a data controller.

Registration Number: ZC155708

If you have concerns regarding our use of your personal data you may contact the Information Commissioner's Office at ico.org.uk.

Data Protection Contact

For any questions relating to personal data, privacy rights, or data protection matters, please contact:

AJ Fowler Properties Ltd

Email: admin@ajfowlerproperties.co.uk

Your Rights

You have the right to access, correct, erase, restrict, or object to processing of your personal data, withdraw consent, request data portability, and lodge a complaint with the Information Commissioner’s Office (ICO).

Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.